An export declaration is a formal document submitted to the customs authorities of the exporting country to provide detailed information about goods being exported. This declaration includes essential details such as the nature of the goods, their value, quantity, origin, destination, and any relevant shipping information.

The purpose of the export declaration is to ensure compliance with customs regulations and to monitor the movement of goods across borders. It helps customs authorities assess if the export is subject to any restrictions, taxes, or duties. Submitting an accurate and timely export declaration is a crucial step in the export process, helping to avoid delays, fines, or potential legal issues.

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While it is possible to handle your own customs clearance in-house, there are several risks and costs associated with doing so that businesses should carefully consider.

1. Complexity of Customs Procedures: Customs regulations are intricate and frequently change, making it challenging to keep up with the latest rules and requirements. Failing to comply with these regulations can lead to significant delays or penalties, which could impact your business operations and reputation.

2. Risk of Errors and Penalties: Incorrectly declaring goods, misclassifying items, or failing to pay the correct duties and VAT can result in costly fines and penalties from HMRC. In severe cases, these errors may lead to goods being seized or delayed for extended periods, causing disruptions to your supply chain.

3. Additional Costs: Handling customs clearance internally may require you to hire additional staff or invest in specialised software to manage the complexities of the process. If mistakes are made, you could incur the cost of hiring a customs expert to rectify errors, as well as the potential cost of penalties for non-compliance.

4. Time and Resource Demands: Managing customs clearance in-house can be time-consuming, especially for businesses with frequent imports. This may divert your focus from other important areas of your business and increase administrative overhead.

Considering these factors, many businesses choose KENNYFISHER to outsource customs clearance to! We are dedicated in handling your shipments and have widespread experience in customs, ensuring compliance, reducing risks, and avoiding hidden costs.

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A customs broker is a licensed professional who specialises in managing the import and export process on behalf of businesses. Their role is crucial in ensuring that goods move smoothly across international borders while complying with all relevant regulations. Here's how a customs broker can help:

1. Handling Export Declarations: A customs broker prepares and submits the required import declarations to HMRC, ensuring they are accurate and compliant. They ensure that all necessary paperwork is filed on time to avoid delays, penalties, or fines.

2. Ensuring Compliance: Customs brokers stay up-to-date with ever-changing customs laws, tariffs, and regulations. They ensure your shipments comply with regulations, including the correct classification of goods, payment of duties, and VAT.

3. Minimising Risks: By using their expertise, a customs broker helps mitigate the risk of errors or non-compliance that could lead to costly penalties, fines, or the seizure of goods. Their knowledge and experience helps to ensure that your business avoids costly mistakes.

4. Providing Expertise and Advice: Customs brokers offer valuable advice on the most efficient methods for clearing goods through customs, as well as strategies for minimising import costs. They can also provide insights into tariff classifications and any applicable exemptions or duties.

5. Managing Logistics and Communication: Customs brokers work directly with HMRC and other government agencies, facilitating smooth communication between all parties involved. They help coordinate the movement of goods and ensure that any issues or disputes are resolved quickly.

Outsourcing your customs clearance to a licensed broker such as KENNYFISHER reduces the burden on your internal resources, ensures compliance, and minimises the risks associated with customs-related errors.

However it is important to be careful who you outsource your customs needs to as some brokers may further outsource to another agent, this can increase costs for yourself along with cause confusion and a breakdown in communication. All these aspects increase your risk of non-compliance, penalties and delays in the movement of goods.

At KENNYFISHER your customs needs are at the forefront of our attention, we pride ourselves on compliance, accuracy and efficiency.

Customs for us is not an afterthought but instead a key and integral part of the logistical process!

This means we never outsource clearances, but instead ensure all customs is done in-house to provide the best service to our customers. Only a phone call away, we care about your customs process and have been successfully providing a meticulous and accurate in-house clearance for over 20 years.